Compliance and Contracting Officer

  • Full Time
  • Lilongwe
  • Applications have closed

Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi)


Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi) is a not-for-profit organization partnering with the Government of Malawi in the health sector. The mission is to improve the health and lives of HIV-infected children and families through high quality, high impact, ethical, state-of-the-art, comprehensive care and treatment, training of health professionals, and clinical research. Baylor-Malawi has an international reputation for innovative, evidence-based HIV service delivery programming.

Baylor-Malawi, with support from USAID, implements the Technical Support to PEPFAR Programs in the Southern Africa Region—or TSP—Program to reduce the impact of HIV/AIDS in ten countries: Angola, Botswana, Lesotho, Malawi, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe. TSP works closely with USAID country missions and government partners to respond to requests for technical assistance and to tailor approaches on a case-by-case basis. The high-quality technical assistance and program implementation provided by TSP help strengthen capacity to propel the region towards achievement of the UNAIDS 90-90-90 benchmarks, which call for 90% of HIV-infected individuals to know their status, 90% of patients who know their status to be started and adherent on ART, and 90% of patients on ART to be virally suppressed by 2020. Through TSP, Baylor-Malawi and its partners will provide technical assistance to regional HIV/AIDS programs and build the capacity of country teams to eventually take full ownership of the programs. Assistance includes technical expertise, human resource capacity, program implementation experience, and regional coordination and communication.

Position Description & Responsibilities

The Compliance and Contracting Officer (CCO), under the supervision of the TSP Deputy Chief of Party (DCOP), will be responsible for ensuring compliance of Baylor-Malawi’s USAID-funded programs with all USAID rules and regulations as well Baylor-Malawi organizational policies. The CCO will also serve as the primary drafter of contractor and subaward agreements, consistent with USAID contracting regulations and Baylor-Malawi policies. The CCO will possess strong compliance knowledge and interpersonal skills for working with a variety of internal leadership and extended partners. The CCO will have solid written and verbal communication skills. The CCO will have the following responsibilities:

• Lead organizational efforts to ensure donor rules and regulations are complied with both internally and with external sub-partners;
• Create a compliance “scorecard” for senior leadership to review status of sub-recipient on a semi-annual basis.
• Conduct sub-recipient pre-award audits
• Consistently stay abreast of updated donor rules and regulations and understanding the reality of program implementation;
• Provide guidance on compliance issues to senior leadership and TSP sub recipient partners;
• Facilitate semiannual internal and partner audits of the Finance, Human Resources, Operations, and other departments as well as sub-partners to check for compliance with donor rules and regulations and internal policies;
• Work with sub partners and internal department heads of Finance, Human Resources, Program, Operations, et al to create and execute compliance improvement plans where needed, in consultation with senior leadership;
• Partner with senior leadership and internal department heads to draft new policies or amend existing policies where compliance improvements are needed;
• Draft contractor and sub recipient partners agreements consistent with USAID contracting rules and regulations and Baylor-Malawi policies, working with legal counsel, senior leadership, and partners on language as needed;
• Manage subrecipient agreements and corresponding documentation to ensure contracting decisions and subawards are made consistent with USAID rules and regulations and Baylor-Malawi policies and appropriately documented;
• Work with Regional Finance Manager and senior leadership to track obligation of funding and ensure subawards are consistent with donor obligations to Baylor-Malawi;

Travel as needed, 10-25%;

This is summary of the primary responsibilities of the position, not an employment contract; it does not restrict the responsibilities that may be assigned. Baylor-Malawi may revise this document at any time.

Candidate Profile

• Applications are sought from experienced, mission-driven candidates who meet the following profile:
• Bachelor’s Degree in finance, accounting, or a related field required (Master’s Degree Preferred);
• At least 4 years of experience as a compliance and/or contracting officer;
• Demonstrated experience in non-profit, HIV/AIDS sector for a local non-governmental organization in the Southern Africa region;
• Strong familiarity with USAID/PEPFAR programming, rules and regulations;
• ACCA certification a plus
• Excellent interpersonal skills, mature, disciplined, loyal, and shows initiative withan ability to work independently and within a team;
• Proven record of excellent decision-making skills;
• Strong communicator and writer (in English);
• Established skills in building effective internal work relationships at all levels, and maintaining productive and cordial working relationships with external partners;
• Ability to meet deadlines with strong attention to consistency, detail, and quality;
• Ability to travel within country and internationally.

Application Instructions

Applications must include the following:

1. A motivation letter providing explanation and detail on how the applicant satisfies the required candidate profile;
2. A current Curriculum Vitae;
3. Names and contact information of two (2) traceable supervisory referees

Interested candidates should submit their CV and supporting documents addressed to the Senior HR Officer to the following email address.


Only candidates qualifying for the initial short list will be contacted.