Accounts Payable (AP) Analyst

  • Full Time
  • Zomba, Malawi
  • Applications have closed

CARE Malawi

CARE provides equal employment opportunities and female candidates are strongly
encouraged to apply for the positions advertised below.

CARE is an International NGO that works in 95 countries around the world to save lives, defeat poverty and achieve social justice. In Malawi, CARE works in collaboration with the Government of Malawi and other local and international partners.

CARE International in Malawi has been awarded a cooperative agreement from the U.S. Agency for
International Development’s Office of Food for Peace (USAID/FFP), in to implement a five-year Development Food Security Activity (DFSA) to improve and sustain the food and nutrition security of
vulnerable populations in Zomba and Mangochi Districts. The project will work at the individual,
household, community and institutional levels to address the underlying causes of food insecurity and
strengthen transformative opportunities. This includes a focus on improving food access and incomes
through agriculture and other livelihoods initiatives; enhancing natural resource and environmental
management; combating under-nutrition, especially for children under two and pregnant and lactating
women; and mitigating disaster impact through early warning and community preparedness activities.

The project which will be called Titukulane is intended to strengthen resilience in populations vulnerable
to acute, chronic hunger and recurrent shocks, stresses and crises, and to reduce future need for ongoing or emergency. CARE is working in consortium with Save the Children, Emmanuel International,
WaterAid, NASFAM, and IFPRI, as well as other associated organizations.

CARE seeks to recruit well qualified staff to fill various vacant positions based in Zomba and Lilongwe as

Accounts Payable (AP) Analyst – Zomba
The Accounts Payable Analyst is responsible for working with the CARE’s overseas financial service
center in ensuring timely processing of payments to vendors. The position shall be responsible for
monitoring cash advances (other than sub-awards related) and to ensure that finance documents are
accurate. The s/he shall also ensure that all staff have correct coding on their liquidations before

Duties and responsibilities

  • Ensure accurate and timely receipt of payment requests and submission of payment
    information to the Shared Service Center (SSC) for processing and preparation of Accounts
    Payable (AP) transactions; receive and verify payment requests from requesters; verify accuracy
    of documentation and compliance with CARE policies and procedures, ensuring completeness
    of supporting documentation, accuracy of chart fields, correct budget lines etc; submit payment
    requests and advance liquidations support documents to SSC
  • Ensure that payment processing and confirmation is in line with service level agreement with
    SSC; communicate regularly with SSC and review PS information to check for compliance with
    service level agreement terms; process electronic or manual payments in a timely manner and
    in compliance with policies and procedures.
  • Ensure completeness and accuracy of finance filing and provide support to internal and external
    auditors; ensure all payment vouchers and other related financial documents are well-organized
    and filed sequentially in a timely manner and that they are retrieved when needed

Required qualifications and experience

  • Minimum of Diploma in Accounting/Finance Management/Business Administration. A degree in
    accounting is an added advantage and Thorough understanding of financial accounting
  • At least 5 years’ experience in accounting and fund accounting within development sector
    organization preferably in INGO set up
  • Knowledge and experience with accounting software package, preferably People Soft
  • Good attention to detail, organised and works with very minimal supervision.

Applicants who meet the required qualifications and experience should send their applications through
email to following email address :

Application letters should be addressed to:
The Country Director
CARE Malawi
P/Bag A89

Closing date for receipt of applications is Sunday October 20, 2019. Only short listed candidates will be

CARE has zero tolerance for sexual exploitation and abuse and has a Protection from Sexual
Exploitation and Abuse (PSEA) Policy which outlines expected behaviors and responsibilities of all staff
and CARE related personnel (consultants, vendors, partners, project participants, etc.). All potential
candidates will be required to complete a Self-Declaration Form and those successful will be expected
to sign up to the Code of Behavior contained in the PSEA Policy.