M&E Planning Specialist

Management Sciences for Health (MSH)


Duration: 13 Months

Location: Nkhatabay & Nkhotakota

The Monitoring, Evaluation and Planning Specialist (MEPS) primarily support ONSE M & E activities, DHIS II implementation in the district and district planning activities. The Monitoring, Evaluation and Planning Specialist works closely with district counterparts to strengthen district monitoring, evaluation, research and planning processes including development, implementation and monitoring of district implementation plans (DIPs). The majority of the work supports monitoring and evaluation and DHIS II implementation while support to the planning process (annual and other reviews) is guided by the ONSE District Coordinator and central office staff tasked with strengthening district planning. M&E activities for ONSE are guided by the M&E team in the central office with support from the zonal offices as appropriate. The MEPS supports the implementation of Integrated Supportive Supervision (ISS) as requested by the ONSE District Coordinator and central office staff.

Specific Responsibilities

  1. ONSE M&E activities

Data collection and entry support

  • Providing support to MoHP HMIS staff during routine monthly data collection activities
  • Ensure that data collected is entered in the National Health Systems, i.e. DHIS2 and OpenLMIS; ensure that data bundles are provided on time to HMIS offices for data entry activities.
  • Supporting districts to adhere to set deadlines for data submission.
  • Provide on-job orientation to newly recruited data clerks and Program Coordinators in the tools used and ensuring completeness of the same.
  • Establishing and maintaining a systematic filing and archiving system for ONSE in liaison with respective technical teams, e.g. data records, reports, supervision checklists, mentorship records etc.
  • Supporting quarterly data collection in support of indicators whose data is not available in DHIS2.

Reporting and work plan tracking:

  • Supporting production of weekly, monthly, quarterly and other relevant reports in a timely manner in line with data management SOPs.
  • Sharing the reports with key stakeholders at zonal and district level through available communication channels and systems.
  • Supporting tracking of all activities implemented at zonal and district levels and their deliverables to assist in reporting and tracking of the work plan.
  • Maintaining an activity tracker as well as Indicator Performance Tracking Table (IPTT) and ensure it is updated regularly.

Data analysis and dissemination

  • Periodically produce summary of performance updates to Programs.
  • Supporting ONSE technical team to identify and document success stories and best practices from districts.
  • Supporting the HMIS office and Health Facility data clerks to produce summary of performance updates at facility level.
  • Institutionalizing regular health facility management meetings through reviews and discussions regarding facility performance based on the program indicators.

Routine Data Quality Assessments (RDQAs)

  • Supporting quarterly RDQAs visits to health centres in collaboration with Program Coordinators and HMIS Officers/Statistical Clerks in order to build capacity.
  • Supporting the HMIS office to develop a data quality improvement plan based on the data quality gaps identified in each round of RDQA.

District Data Visibility

  • Fostering the spirit of data use by maintaining district and Health Facility data displays of critical health services indicators.
  1. DHIS II implementation and strengthening
  • Supporting HMIS review meetings by providing technical input in presentations made by HMIS Officers and Program Coordinators.
  • Supporting data entry into DHIS II as appropriate
  • Providing technical support to the HMIS officer in DHIS II data analysis and interpretation.
  • Maintaining a mentorship and supervision schedule and ensuring integration with routine district supervision schedules.
  • Establishing and maintaining a systematic filing and archiving system for HMIS reports at MoHP and CHAM facilities.
  1. District planning

The District MEPS will be required to provide technical advice to the districts during the development of the District Implementation Plan and review of the health plans in line with MoHP DIP guidelines. He/she will be required to provide capacity building to all DHPI program activities in the districts by ensuring that they are well designed and planned and ensure that there’s adaptation and development of resources and/or tools for use in DHPI implementation. Specifically, MEP Specialist will be expected to:

  • Facilitate and support the DIP formulation and implementation for districts in collaboration with other relevant stakeholders in line with MoHP policies and strategies.
  • Support and facilitate bi-annual and annual Health Management Information Systems (HMIS)/DIP performance reviews.
  • Support operationalization of MoHP HMIS policies and strategies including, but not limited to institutionalizing use of data, monitoring tools as well as ensuring data quality.
  • Support quarterly review of districts activity work plans and ensures completeness and compliance with USAID – ONSE planning framework and linkage to the corresponding intermediate results together with ONSE district coordinators
  1. Integrated Supportive Supervision (ISS)
  • Supporting DHMTs in conducting ISS.
  • Working closely with District Health Management Teams by supporting health systems strengthening in improving systems that will promote ownership and eventual sustainability of the health interventions through effective planning, implementing, monitoring and evaluation of district based health programs.
  1. Other
  • Community Engagement: Participate in community scorecard activities; support collection of community data
  • Any other duties as may be prescribed from time to time.

Qualifications and Experience

  • Bachelor’s Degree in Statistics, Social Sciences, Public Health /Environmental Health or equivalent.  Those with a Master’s degree will have an added advantage.
  • A minimum of 5 years’ experience in monitoring and evaluation (M&E) and demonstrable involvement in district planning and monitoring activities in the health sector. Knowledge and practical experience of DHIS2 will be an added advantage. 
  • Demonstrated experience and familiarity with behavioral surveillance surveys, research design/methodologies, qualitative and quantitative research methods, data analysis, sampling techniques, M&E framework design and establishing M&E systems in developing countries.
  • Experience and knowledge of M&E capacity and limitations of health care systems to deliver quality services in Malawi.
  • Familiarity with district health systems strengthening approaches, e.g. District Health Performance Improvement (DHPI).
  • Excellent analytical and presentation skills.
  • Experience in monitoring and evaluation of large international funded programs.
  • Strategic thinker with people managerial, coordination, and organizational skills.
  • Excellent analytical skills and practical experience in any of the statistical packages like SPSS, STATA, Epi-info., etc.
  • Excellent written and spoken communication skills. Fluency in English is required.
  • Excellent skills in knowledge transfer and smart capacity building skills.

Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

Apply Online Here