Monitoring and Evaluation Officer

Civil Society Organisation Nutrition Alliance (CSONA)

The Civil Society Organizations Nutrition Alliance (CSONA) is a coalition of over 110 civil society organizations consisting of local and international Non-Governmental Organizations (NGOs) working to ensure sustained improvements in nutrition in Malawi, and provide support to government’s effort in scaling-up nutrition. CSONA is affiliated with the Global Scaling-Up Nutrition (SUN) Movement which Malawi officially launched in 2011. CSONA aims to facilitate CSOs to take a leading role in influencing and supporting government efforts in the pursuit of successful roll-outs of national nutrition interventions. CSONA operates at national level and district level through its members who are spread across the districts. CSONA’s mission is to coordinate efforts of civil society Organisations in scaling up nutrition through capacity building, advocacy and knowledge exchange for a healthy and productive Malawi.

CSONA’s core values include collaboration; the importance of partnership and collaboration with stakeholders to pursue our work, accountability: uphold full openness to all stakeholders and the general public with respect to our systems, processes, operations, actions and outcomes; evidence-based; we pursue our work and communicate results with evidence; equality; we believe everyone in Malawi has equal rights to good nutrition.

CSONA seeks to recruit qualified professionals to fill vacant positions that have arisen in the organisation as follows:

Job title: Monitoring and Evaluation Officer

Location: Lilongwe

Duration: 16 months

The M&E Officer’s role is to coordinate, implement and facilitate CSONA’s programmes at national, district and community level.  The M&E Officer will directly work with CSONA’s management, partners and project beneficiaries to plan and implement project development activities as well as to monitor and evaluate project progress and overall outcomes.  The M&E Officer will be responsible for routine data collection, entry and analysis of project data. S/he will ensure that activities are carried out to a high standard, according to agreed timeframes, and will regularly document and inform project team/project management about on-going activities. The M&E Officer will work as part of a team to develop, monitor and evaluate M&E systems for CSONA to capture all projects data in the 7 districts of implementation. The position will be based in Lilongwe with 35% travel to project cites.

Key responsibilities and tasks

Job Responsibility 1: Implementation of project activities

  • Implement project activities in accordance with project design, annual implementation plan and other interim plans;
  • Work closely with partners and local communities with the view to mobilise them to design and implement project activities;
  • Organise training, advocacy events, workshops, meetings, briefings, and other events, working with relevant stakeholders and partners at both the national and district level
  • Identify capacity-building needs and the training of partners and CSOs to carry out advocacy and mobilisation
  • In close consultation with the Campaign Manager, liaise with relevant government institutions, counterparts, NGOs and CBO partners with the objective of effective implementation of the project activities;
  • Conduct learning events for CSOs to increase their advocacy skills in regard to nutrition.
  • In collaboration with the Project Manager, develop and disseminate learning’ materials, including Internet-based learning documents and resources.
  • Together with the Project Manager, conduct regular coordination meetings with partners and ensure that the needs of all programmes are being effectively addressed in a coherent and mutually effective manner.
  • Together with the Project team, properly document the achievements and lessons of the project activities and disseminate to partners
  • Ensure that all activities are appropriately documented, and that summaries of meetings, trainings and workshops are written and shared with all stakeholders

Job Responsibility 2: Coordinate and support M&E processes

  • Design data collection tools to monitor outputs, outcomes and results of the programmes to be used at both national, district and community level using both survey techniques and participatory monitoring techniques.
  • Train staff and CSO members in data collection and reporting, and provide technical support and oversight
  • Develop a feedback mechanism to facilitate the flow of information to and from the community, civil society organisations and the entire CSO Nutrition Network.
  • Identify, gather and document emerging best practices in the program
  • Develop performance tracking tables and reports
  • Supervise and coordinate data collection activities at both community and district levels and provide technical backstopping
  • Maintain database systems for the programme
  • Regular managing and updating data on the database

Job Responsibility 3: Planning, Monitoring and Reporting

  • Develop annual work plan for the project component for which he/she is responsible with support from the Campaign Manager;
  • Monitor the implementation of the plan in line with donor and CSONA requirements including proposing any necessary changes;
  • Reports to the campaign manager on progress including contributing to donor reports.
  • Ensures compliance with all donor requirements and regulations
  • Together with the campaign Manager, properly documents the achievements and lessons of the program activities and disseminates to partners.
  • Maintains all relevant project documents in electronic and paper files (reports, contracts, agreements, correspondence, meeting notes, training materials and so on)

Job Responsibility 4: Coordination, liaison and outreach with project partners and other like-minded organizations

  • Maintain contacts and effective communication with key partners involved in the project including drafting correspondence and documentation for signature by the project manager and transmission to partners or donors.
  • Reports on all meetings and develops ways to involve lessons learnt or disseminate information to CSO members.
  • Participates and if necessary organizes coordination between different donors, agencies and organizations to enhance the impact of CSONA work through good coordination.
  • Compile activity, monthly, quarterly and annual reports for the projects and other partners;
  • Develop relationships with civil society organisations, engaging greater involvement for improved nutrition and coordinate CSO actors for nutrition

Education/Training Required

  • Bachelors’ degree in Nutrition, Social science, Community development, Nursing or Higher Diploma in Public health with specialization in Community Nutrition

Experience required

  • At least 4 years’ experience working in Nutrition and Health related development programmes, including at least 3 years’ experience in working with monitoring and evaluation systems to collect, enter and analyse routine data.
  • Understanding of approaches to nutrition programming, particularly activities designed to prevent undernutrition
  • Experience in capacity-building approaches for local civil society and/or government institutions;
  • Experience in organising multi-stakeholder events, conducting workshops, trainings and other activities
  • Proven ability to write clear, concise and targeted reports and communications materials
  • Sound knowledge of the nutrition related policies and strategies at national, regional and global level
  • Experience in knowledge management and communication approaches to M&E
  • Experience in engaging with the media

Technical Skills

  • Strong facilitation skills, including the design and management of effective trainings, workshops and meetings with diverse participants.
  • Strong analytical skills to be able to understand, analyse, and use project data
  • Strong skills in written communication, including effective report writing
  • Detail-oriented and able to balance multiple activities
  • Strong skills in inter-personal communications, able to work effectively with multiple stakeholders in a complex, multi-actor environment.
  • Strong team player, able to develop and maintain effective working relationships within a distributed and dynamic team.
  • Flexible, creative and solution-oriented approach in an innovative environment
  • Competence with MS Office applications, including Word, Excel and Outlook.

Contacts/Key Relationships

Internal: – Project and Programme staff

External: National and District government offices, Donors, UN agencies, Partner NGOs, community members

Location: Lilongwe, Malawi

Interested candidates should submit applications to the following email address; by 21st April 2019