Project Extension Officer (4 Positions)

Heifer International — Malawi

Heifer International Malawi is a branch office of Heifer Project International (HPI), a U.S based non-profit organization that works with resource-limited households and communities with a desire to improve their lives through community development activities such as agricultural and livestock production, organizational and agribusiness development. Heifer International’s focus over the past 75 years has been on sustainable development anchored on its mission to work with communities to end hunger and poverty and care for the Earth.

Heifer International Malawi is implementing the Enhancing Community Based Financial Organizations (ECBFOs) Project with funding from FARMSE, which is a partnership between the Government of Malawi and IFAD. Heifer International Malawi therefore would like to invite applications as follows:

Job Title: Project Extension Officer (4 positions)

Reports to: Project Manager

Location: Thyolo, Chiradzulu, Mchinji, Lilongwe Rural, Dowa, Kasungu, Mzimba and Nkhata-Bay Districts

Job Level: Technical

Division/Dept.: Africa/Programs

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.


To provide leadership in strengthening Community Based Financial Organizations (CBFOs) to have increased access to finance. The position will involve working directly with Community Facilitators and partners to increase smallholders’ access to finance and financial services through enhancing the capacity of community based financial organization. This position will interact with similar positions in other teams to promote consistency throughout the project and organization. 75% of the working hours will be spent in the field.

Essential Character Traits:
Accountable, results oriented, good communication skills, proactive, flexible, team player and respectful.

RESPONSIBILITIES (including approximate percentage effort) DELIVERABLES
A. Project Coordination and Management (40%)

  • Supervise project participants, Community Facilitators, partner organizations and local authorities in the implementation of field project activities.
  • Mobilize project participants CBFOs.
  • Build capacity of CBFOs in financial management, business management, marketing, governance and technology
  • Promote awareness and use of informal and formal financial products and services
  • Facilitate the transformation of Producer Savings Groups – PSGs into formal CBFOs
  • Awareness raising and sensitization of project and its scope and train Community Facilitators
  • Mobilize the community to engage in economic activities viable in their catchment area through training, coaching, exposure, and other innovative ways
  • Facilitate the mobilization, and documentation of Catalytic Leverage Funds — CaLF
  • Ensure the actualization of the Values-Based Holistic Community Development (VBHCD) and Financial Inclusion approaches in the project.
  1. Project activities are delivered on time and within budget and scope.
  2. Submit quarterly status reports on the number of CBFOs whose organizational capacity development has improved.
  3. All CBFOs are adequately trained in business and financial management, business/ enterprise development and planning.
  4. CBFOs increased awareness, access to and use of informal and formal financial products and services V. Improved CBFOs capacities in Business set-up.
  5. Producer Savings Groups transformed into formal CBFOs
  6. Mobilized and documented CaLF
  7. VBHCD and Financial Inclusion approaches integrated in all project interventions
B. Project Planning, Monitoring, Evaluation and Reporting (40%)

  • Collaborate with the team to ensure integrated results-based project management
  • Monitor the execution of monthly work plans and report on progress
  • Assist Mas team in collecting project information for the project report, project database, case study development
  • Visit and monitor CBFOs to ensure their effective implementation, providing backstopping of partners as required
  • Ensure systematic documentation of successes and lessons learned for internal programmatic use and external sharing
  • Assess project implementation risk in the field and inform the Project Manager to design mitigation measures
  • Promote quarterly Participatory Self Review and Planning sessions in the CBFOs and exchange visits in collaboration with CFs
  1. Good quality monthly, quarterly, semester and annual reports developed and submitted.
  2. Project implementation effectiveness and efficiency achieved, and sustainability assured
  3. Quarterly project status visits conducted among CBFOs.
  4. Risks and issues are timely identified and reported for corrective action.
C. Representation and Stakeholder’s management (15)

  • Representation of the project in the district
  • Identify partners in the field and nurture relationship with local authorities
  • Organize periodic meetings with district level stakeholders on project status
  1. Participate in all routine planned partner and stakeholder meetings and events.
  2. Relationships with project partners at district level are regularly nurtured.
D May perform other job-related duties as assigned/requested (5%)

Minimum Requirements:
Diploma or Degree in Community Development, Agribusiness, Business Management or Economics or any related field. The candidate should also have at least one to three years of work experience. Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Most Critical Proficiencies

  1. Strong project cycle management skills and financial management skills including planning, management of project budgets and reporting.
  2. Basic knowledge of issues associated with poverty, hunger, and the environment
  3. Basic knowledge of community development in principles and practices
  4. Experience working with women and men smallholder farmers
  5. Proven interpersonal and communication skills
  6. Proven track record in generating innovative solutions in work situations: utilizing different and novel ways to deal with work problems and address opportunities
  7. Fluency in both spoken and written English and Chichewa
  8. Strong report writing skills

Essential Job Functions and Physical Demands:

  1. Excellent organization skills including strong attention to detail
  2. Computer proficient in word processing, spreadsheets, presentation tools, electronic mail and internet (Microsoft preferred)
  3. Ability and willingness to work a flexible schedule
  4. Ability and willingness to travel extensively and use a motorcycle.
  5. Good interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people
  6. Demonstrate honesty and integrity, and commitment to a high standard of accountability
  7. Ability to foster and maintain a spirit of unity, teamwork and cooperation
  8. Sensitivity in working with multiple cultures and beliefs, and to gender equity

Mode of Application for the Position
Applications can be made on line at the following link: or by submitting an application to the following email address;

Indicate the following in the Subject line “Application for the Post of Project Extension Officer — ECBFO Project”

The application must be addressed to:

The Human Resource Manager, Heifer International — Malawi, P.O. Box 31508, Lilongwe.

Closing date for receiving applications is September 24, 2019. Late applications and hand delivered applications will not be considered.

Only Shortlisted candidates will be acknowledged.