Resource Management Analyst

World Bank

Job #: req4056
Organization: World Bank
Sector: Resource Management
Grade: GE
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Lilongwe, Malawi
Required Language(s): English
Preferred Language(s):
Closing Date: 9/9/2019 (MM/DD/YYYY) at 11:59pm UTC

Description

About the World Bank Group:

Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.

The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions and thirteen Global Practices to bring best-in-class knowledge and solutions to regional and country clients.

The Resource Management Unit of the Africa Region (BPSAF) is responsible for budget planning, monitoring, and financial reporting for all the country management departments in the Region.  In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management, and administration functions.  Overall, BPSAF ensures that each department maintains cost efficiency and effective internal controls over all financial transactions and provides support for effective management.

This Resource Management (RM) Analyst position is in Lilongwe, Malawi Country office (AFCE1).  The incumbent is expected to handle accounting, resource management, controls and administration for the Malawi office and programs.  The RM Analyst works independently under the daily oversight of the Country Manager and the overall supervision of the Chief Administrative Officer (CAO) and Senior RM Officer. The functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to supporting and advising staff on a host of RM topics. S/he also plays a key role in the administration and dissemination of relevant policies of the Bank.

The RM Analyst is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader BPS team as well as other stake holders in AFRVPU and Corporate units.  Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.  RM staff are generally expected to be fungible and to work across the BPS teams and assignments – in response to business needs over time.

Roles & Responsibility:

The key accountabilities of the RM Analyst are as follows:

1. Support Country Office’s Budget Management and Financial Performance

  • Work with the BPSAF staff on planning, monitoring and reporting of the country’s budget.
  • Provide financial data to the CO Management, respond to queries and analyze data as needed.
  • Regularly review open items and resolve any outstanding items.

2. Internal Controls & Fiduciary Responsibilities

  • Work with the Country Manager to ensure a strong control environment in the office, providing advice on control issues.
  • Work to improve processes and procedures in the country office and staff.
  • Review contractual payments (pouch, travel and banking services), and help the CO’s Administrative Procurement Review Committee. Plan and coordinate procurement and disposal of office equipment, vehicles and other fixed assets.
  • Review accounting records, and monthly expense report and resolve discrepancies and/or errors.  Also, review exception reports (e.g., missing time, statement of expense exceptions, above average consultant and vendor expenses, overtime, open purchase orders and commitments etc.) and take remedial actions

3. Knowledge Sharing / Capacity Building

  • Advise/liaise with the BPSAF staff, and staff and managers in the country office, to become more knowledgeable on the budget methodologies, policies and Bank systems.  Support and inform country office-based staff on changes in RM processes through outreach and knowledge sharing efforts.
  • Actively contribute to implementation of institutional CO modernization (process & system transformation) initiatives by liaising with CO staff, BPS, and sponsoring corporate units.

4. General Administration

  • Act as a principal advisor to the Country Management in developing Country Office specific administrative guidelines and instructions.
  • Collaborate with relevant staff (GCS/IT/Security) for facility management in handling office building, including remodeling of the offices, procurement of furniture and equipment, maintaining office services.
  • Coordinate and maintain sound policies and procedures regarding procurement and asset management.
  • Act as Security/Business Continuity focal point or back up, if required, and keep the Crisis Action Plan up-to-date and respond promptly to security issues and recommendations.
  • Support CO management by liaising and overseeing day-to-day activities of CO staff, if assigned by the Country Manager.

5. Ad-hoc Assignments- Participates effectively as an active member in the assigned tasks

Selection Criteria

Minimum Education: Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Information systems, etc.) OR non-relevant bachelor’s Degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country-level Accounting certificate.

Two years or more of relevant professional experience is required (accounting, business, finance, financial auditing, IT systems) is required.  Good working knowledge of complex accounting or financial systems, such as, SAP, or other reporting tools and Microsoft Office applications is preferred.  Knowledge and/or understanding of Malawi country context is a plus.

General Competencies:

  • Integrity and Independence – Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely.
  • Statutory and other Stakeholder Reporting – Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor’s reports.
  • Internal controls and corporate procedures – Can analyze data and business processes to determine the viability of controls and procedures and identify any issues or areas of risk.
  • Planning and Budgeting – Can produce standard reports and budgets and analyze budget information; understands the entity’s funding structure and sources.  Able to interpret the fundamental resource management requirements of a client’s governing structures and to provide basic budget analysis.
  • Performance Evaluation and Reporting – Able to determine the information needs of users and present information that supports management decision making.
  • Management Information and Tools Design – Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
  • Tasks and Workflow Management – Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.

Core Competencies:

  • Client Orientation – Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
  • Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
  • Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view
  • Knowledge, Learning and Communication – Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating information in a clear and organized manner.
  • Business Judgment and Analytical Decision Making – Analyzes facts and data to support sound, logical decisions regarding own and others’ work.

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The World Bank Group values diversity and encourages all qualified candidates who are nationals of World Bank Group member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.  Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply.