Senior Finance and Accounts Officer

  • Full Time
  • Short-Term
  • Lilongwe
  • Applications have closed

Civil Society Organisation Nutrition Alliance (CSONA)

The Civil Society Organizations Nutrition Alliance (CSONA) is a coalition of over 110 civil society organizations consisting of local and international Non-Governmental Organizations (NGOs) working to ensure sustained improvements in nutrition in Malawi, and provide support to government’s effort in scaling-up nutrition. CSONA is affiliated with the Global Scaling-Up Nutrition (SUN) Movement which Malawi officially launched in 2011. CSONA aims to facilitate CSOs to take a leading role in influencing and supporting government efforts in the pursuit of successful roll-outs of national nutrition interventions. CSONA operates at national level and district level through its members who are spread across the districts. CSONA’s mission is to coordinate efforts of civil society Organisations in scaling up nutrition through capacity building, advocacy and knowledge exchange for a healthy and productive Malawi.

CSONA’s core values include collaboration; the importance of partnership and collaboration with stakeholders to pursue our work, accountability: uphold full openness to all stakeholders and the general public with respect to our systems, processes, operations, actions and outcomes; evidence-based; we pursue our work and communicate results with evidence; equality; we believe everyone in Malawi has equal rights to good nutrition.

CSONA seeks to recruit qualified professionals to fill vacant positions that have arisen in the organisation as follows:

Job title: Senior Finance and Accounts Officer

Location: Lilongwe

Duration: 9 months

The Senior Finance and Accounts Officer will coordinate with the National Coordinator to ensure the development and implementation of proper systems as well as financial policies, procedures and systems to enable monitoring of the funds and fulfilment of grants to partners for effective utilization of funds.  In addition the Senior Finance and accounts Officer will focus on the management of the audit requirements for partners and grants. The Senior Finance and accounts Officer will on some instances directly report to the board members of CSONA and will liaise closely with the National Coordinator in the financial management of the programme including sub-grants made to CSO members, associated auditing and financial training requirements.

Job Responsibility 1: Organisational strategy and capacity building

  • Full participation in the Senior Management Team (SMT) meetings
  • Improving team capacity through providing technical and managerial support to finance staff and ensuring professional development of the team
  • Ensuring that strong finance systems exist and are adhered to in partner organisations with which CSONA implements programmes (sub-grantees).

Job Responsibility 2: Month End Reporting

  • Responsible for ensuring that finance staff adheres to the month end reporting timetable.
  • Preparation and issuing of timely management accounts to management including support cost allocation
  • Reviews Cashbooks, bankbooks and month end Journals to ensure accuracy of transactions before posting into financial system.
  • Prepare accurate balance reconciliation on a monthly basis

Job Responsibility 3: External Reporting

  • Preparation of donor reports in accordance with donor reporting requirements
  • Assist the program staff in the review of budget proposals to donors.

Job Responsibility 4: Audit

  • Lead the finance team in preparing for and management of Annual external audit to ensure a smooth and efficient audit process.
  • Lead the finance team in preparing for and management of internal audits as well as all donor audits that take place.
  • Responsible for following up on the implementation of audit recommendations

Job Responsibility 5: Internal controls

  • Provide guidance on finance policy/procedure especially to non-finance staff and to ensure compliance with set internal controls procedures. Will also be key in rolling out of new/revised financial procedures or documentation
  • Perform regular field visits to provide support to sub-grantees CSO members in the districts.
  • Review of bank payment requests valued at above MWK 1 million to ensure that they meet the required internal control and documentation requirements, are arithmetically accurate and are well coded
  • Assist in the performance of special audits/investigations as required by management.
  • Perform other duties assigned from time to time by the national coordinator

Education/Training Required

  • Bachelor’s degree in accounting from a recognised institution
  • Must have attained or studying towards completion of professional qualification i.e. ICAM, ACCA

Experience required

  • 3 years minimum experience in finance and accounting / audit preferably in the NGO sector

Technical Skills Required

  • Practical experience with accounting packages preferably Microsoft great planes
  • Strong skills in Excel and other Microsoft based programs.
  • Integrity and high degree of honesty.
  • Proactive, with good inter-personal skills
  • Ability to multi task and willing to work extra hours to meet specific deadlines

Contacts/Key Relationships

Internal: – Project and Programme staff

External: National and District government offices, Donors, UN agencies, Partner NGOs, community members

Location: Lilongwe, Malawi

Interested candidates should submit applications to the following email address; csona2013@yahoo.com by 21st April 2019